HEAD OFFICE

1. Introduction

The Head Office was established at the same time with the establishment of the University, originally called the Department of General Administration. In March 2012, the name was changed to the Head Office. The Head Office is an administrative division of Saigon University.

2. Functions:

– Connecting and coordinating the activities of the divisions in the University under the management of the University Management Board.

– Summarizing, reporting, and advising the University Management Board all activities in the assigned fields.

– Implementating of administrative work.

– Organizing reception service.

3. Duties:

* Performing cohesion and coordination of activities

– The Head Office of Saigon University is the focal point, cohesion and coordination of activities of the divisions in the university.

– Coordinate with functional divisions to manage, monitor the implementation of programs, work plans and results.

– Develop and organize the implementation of university rules and regulations to ensure order and labor discipline in university.

– Gather and classify documents, letters, complaints, requests and proposals of divisions and individuals inside and outside the school and deliver them to the necessary address.

* Implementing the synthesis and reporting

– Summarize and develop regular and irregular reports on the University’s duties.

– Synthesis and development of programs, work plans of the University.

– Monitor the legal work, organize the draft of regulations and discipline of the University.

– Be the secretary for the University Management Board; building programs and work plans.

* Implementing administrative activities and filing document

– Receive, classify, transfer incoming documents, check the form of outgoing documents of the University.

– Receive email, fax and business contact phone.

-Schedule weekly work, disseminate to divisions and monitor the implementation of this work schedule.

– Manage the school’s seals.

– Manage and organize the reception, storage and preservation of documents.

– Extract copies, verify documents according to the requirements of individuals and divisions in the school.

– Issue letter of introduction, certification for officials.

– Manage the university’s identify cards of staff, teachers and students.

– Manage the Emulation and Reward activities.

* Implementing the reception work

– Organizing greeting activities of University Management Board.

– Welcoming domestic and foreign guests to the University, guiding guests to the functional departments for business.

4. Organizational structure:

The Head Office of Saigon University is assigned specific tasks as follows:

NAME – POSITION	INCHARGE OF
HOANG MINH TAM Chief of Head Office	– Organizational and executive work (Email: hmtam@sgu.edu.vn)
NGO TAN TAO Deputy Chief of Head Office	– Emulation, commendation; – Administration work; – Secretary of Council. – Synthesis, reporting. (Email: nttao@sgu.edu.vn)
HUYNH NGOC VINH Deputy Chief of Head Office	– Assisting the University Management Board. – Managing diplomas and certificates; – Allocating uniforms for officials and students. – Synthesis, reporting. (Email: hnv.sgu@gmail.com)
NGUYEN THI MEN Deputy Chief of Head Office	– Filing document; – Reception work; – Administrative work; – Emulation and commendation; – Union activities of divisions; – Party activities; – Synthesis, reporting. (Email: mennguyen@sgu.edu.vn)
DANG THANH AN Staff	– Filing document; – Emulation and commendation; – Reception; – Administrative work: internal document
DAO MINH HAI Staff	– Filing document; – Managing the seals; – Reception work; – Administrative work: outgoing document; internal document. – Student uniforms; – Managing facilities; – Allocating uniforms for officials and students.
LE BAO AN Staff	– Filing document; – Reception work; – Administrative work: Outgoing document; internal document. – Diploma and certification
VU THI THUY TRANG Staff	– Emulation and commendation; – Administrative work; – Profile of reward.
HA TIEN DAT Staff	– Filing document; –  Office website; – Assets and facilities; – Student cards, officials cards.
LE THI DIEM THUY Staff	– Union activities.
HOANG THI HA Staff	– Union activities.

 

Contact :

The Head Office: HB002 (Tel :  028.3835.4409)

Website: http://vanphong.sgu.edu.vn

Union Office: HB.004 (Tel: 028.3835.5000)

Chef of Head Office: HB.005 (Tel : 0909 884 590)